Swansea University Lecture Recording Policy

Swansea University Lecture and Content Recording Policy

1. Background


This document sets out the University’s policy on the recording of lectures, group based learning activities and other content.


Trials using eStream software to record lectures have taken place at the University in addition to Media & AV technicians filming lectures and making recordings available to students via the eStream media service. Feedback on both forms of recording from staff and students has been positive. At Swansea University and across the sector the demand for more learning activities to be recorded and made available to students has become more apparent.


Most recording of learning activities has been undertaken by students themselves using Dictaphones, other mobile devices, on their behalf by the Disability Office and the methods described above.


Various products can be used to make recordings including Canvas Studio, Camtasia and Zoom.


The University is rolling out a self-capture solution which makes use of Panopto software and will enable staff to record video feed(s) and audio feed(s) on their laptop or PC when they are remote from students.


In many teaching spaces on both campuses, there is the ability to record the audio and main presentation screen using the same Panopto software. Coverage is currently limited at Singleton Campus, but the recording provision will be expanded over the next few years.


Educational benefits to recording learning activities provide a useful resource for students and can be used in the following ways, amongst many others:

  • Provide a summary aid for review, reflection and revision;
  • Assist students whose first language is not English;
  • Support students who are unable to attend due to illness;
  • Assist students who have particular educational


The University recognises and acknowledges that:

  • Not all learning activities are suitable for recording, e.g. where there is use of whiteboards, demonstrations etc. or if a high degree of audience interactivity is used;
  • Where staff will need to change their preferred teaching style for the purpose of recording and this may be detrimental to the student experience, and is not encouraged;
  • Ethical issues, or the use of sensitive material which may render the recording as being inappropriate;
  • Lecture recording is provided to enrich the student experience; it is not a substitute for attendance and participation.

2. Policy       


All staff are encouraged to engage with and make use of the lecture and content recording facility provided by Information Services and Systems (ISS) at Swansea University. By default this is an opt-in service, the decision to make the recording will lie with the individual staff member/s delivering the learning activity or at Programme level (whichever is deemed appropriate within the College/School) and the availability of the software within the teaching space


Swansea University expects staff and students to comply with all applicable UK & European copyright legislation. Staff should ensure they have the appropriate copyright clearance for any material covered within the recording. Further advice is available via openaccess@swansea.ac.uk and guidance can be found at http://libguides.swansea.ac.uk/copyright.


Recordings should only be made accessible to those students enrolled on the course unless otherwise agreed by the staff delivering the learning activity.


Staff member/s delivering the learning activity should inform students that the activity is to be recorded and apply discretion and pause or later edit a recording, for example if sensitive material is being taught or if the recording is considered to be interfering with interactive teaching.


To ensure equality of access, students are able to download recordings for their personal use. Staff are able to turn off the download function, should they wish to restrict access to online only.


Any use of a recording other than for a student’s personal use in relation to their studies or any unauthorised distribution, wholly or in part of a recording will be considered a breach of the Digital Technology Acceptable Use Policy and will be subject to disciplinary action.


Covert recording of any learning activity is not permitted and will be treated as a disciplinary offence.


Students may have the opportunity to make an audio recording of learning activities for study purposes where official recordings are not available. To allow this the student must, in advance of the learning activity, seek approval from the staff member/s delivering the activity. The decision to allow a recording will, however, lie with the staff member/s delivering the learning activity.


Any approved student recording must be deleted as soon as they cease to be a student of the University, use of any recordings will be governed by section 2.5 of this  policy.


Recordings will not be used for staff professional development reviews or staff promotion purposes unless the staff member concerned choses to do so.

3. Recording and Disability


Current arrangements for disabled students in relation to learning activity recording will be unaffected by this policy.

4. Intellectual Property


Recordings made using the software are governed by University’s current policy on Intellectual Property, please see Section 4 Teaching Materials and other Academic Materials for further information: Swansea University policy on Intellectual Property

5. Protection


If a recording contains footage of individuals, data protection issues may arise. Images of an individual may be classed as personal data if the individuals can be identified, as such the University will need to ensure compliance with the provisions of the Data Protection Act 2018 (as amended from time to time).


In order to process personal data, which would include editing, storing and or distributing the video if it contains personal data, consent from the data subject is required. It is therefore important to notify any audience that the lecture will be filmed and make it clear whether they will be filmed.


The lecture recording solution being deployed does not by default record the audience. If filming will take place that may include the audience they should be informed verbally, by specific written notices and /or notices posted in prominent places.

6. Data Retention


Once the supplementary examination period has concluded for the Academic year, all lecture recordings will be deleted from the system. It is the responsibility of content creators to inform Swansea University AV Support Team if their recordings are to remain available from one academic year to the next


If recordings are not to be deleted at the end of the supplementary examination period, consent of identifiable in recordings should be obtained.