Paying Fees and Expenses

Payment of Fees

External Examiners of taught programmes receive a fee on submission of an annual report using the University’s on-line system.  Please note that External Examiners have to submit a signed claim form as the fee is not automatically generated.

The University’s Finance Department issues payments around the 15th of each month. However, to meet this deadline, all claim forms must be complete and submitted by the 21st of the preceeding month in order for payment to be processed the following month. Please note that you must have completed the UKVI Right to Work checks before payment can be issued.


Payment of Expenses

External Examiners should submit a signed claim form, together with original receipts, to the address shown below either in hard-copy or scanned via email:

External Examiners
Academic Quality Services
Academic Services

Talbot 177

Swansea University
Singleton Park
Swansea
SA2 8PP
externalexaminers@swansea.ac.uk

External Examiners are politely requested to make a retain a copy of submitted receipts. Please note that receipted expenses can be claimed before a report is submitted. 


Calculation of Fees

For External Examiners commencing their duties from the 2018/19 session onwards:

A revised fee banding structure has been introduced for undergraduate and postgraduate taught External Examiners commencing their period of office in Session 2018-19, as detailed in the following tables:

Undergraduate External Examiners

BAND Total Modules Flat Fee
A 1 £200
B 2-6 £350
C 7-14 £450
D 15-22 £550
E 23-29 £650
F 30+ £750 (Maximum fee)

Postgraduate Taught External Examiners

BAND Total Modules* Flat Fee
A 1 £250
B 2-10 £450
C 11-19 £650
D 19+ £750 (Maximum fee)

*Please note all dissertation modules will be worth five modules when fee is calculated.

In all cases fees are only paid following submission of your report.


Fees for Undergraduate Programmes

For External Examiners whose contract commenced before the 2018/19 session – the following fee structure will continue to operate:

On submission of the report, the minimum fee is £250, added to this is an amount representing the students FTE load for the modules comprising the programme.

To calculate the fee the following information is required:

Module Credit Rating ÷ Student Numbers x £3 = total fee for module

Credit Value Credit Weighting
10 credits 1/12
15 credits 1/8
20 credits 1/6
30 credits 1/4
40 credits 1/3
50 credits 1/2.4
60 credits 1/2

Example:

11 modules @ 20cr with 170/6 students enrolled = 28
Plus:1 module @ 60cr with 4/2 students enrolled = 2
Total = 30
Total fees for modules: 30 x £3 = £90
Fee = £250
TOTAL FEE = £340

Maximum fee is £750. If the fee exceeds this amount, the College/School would be contacted to request that an additional External Examiner be appointed to share the work load.

In all cases fees are only paid following submission of an annual report.

This fee is set for the duration of appointment, unless additional work is undertaken. Subsequent years may have an annual incremental percentage rise (this is subject to an annual review).


Fees for Nursing and Related Programmes

The fee is paid retrospectively. The College keeps a record of work sent to the External Examiner which is used to calculate the fee.

The minimum fee is £250 plus the total number of assignments/scripts/examination papers e.g. 1 – 15 = £10; 16 – 30 = £20; 31 – 45 = £30 is added to the minimum fee of £250. This fee is calculated every year.

Fees for Stand-alone Modules in Nursing

The fee is paid retrospectively. The College keeps a record of work sent to the external examiner which is used to calculate the fee.

The minimum fee is £150 plus the total number of assignments/scripts/examination papers.


Fees for Taught Postgraduate Programmes

(Including Postgraduate Diplomas and Postgraduate Certificates, excluding MA in Translation with Language Technology)

The minimum fee is £175 plus the students’ FTE load for the modules comprising the programme.

The Taught Masters fee is:

£15 per full-time student or £7.50 per part-time student plus minimum fee

The fee is calculated annually (the maximum fee is £750).

Per dissertation moderated £25.


Fees for MA in Translation with Language Technology (MALT) Programme

This programme has a different method of payment to other  postgraduate taught programmes. All of the MALT External Examiners share the programme, therefore the fee has to be split, with the overall External Examiner having the main share. The College advises Academic Quality Services on the proportionate amount of work.


Fees for Acting as a Chief External Examiner

The total fee for the Chief External Examiner (MBBCh programme excepted) is £250.

GEM MBBCh External Examiners receive a minimum payment of £250.00 plus an additional payment based on the amount of work seen in an academic session (across all levels of the programme). The fee is paid retrospectively each year on receipt of an annual report and claim form.

For Chief External Examiners in the Swansea University Medical School, any additional work is calculated as above in the section on fees for Nursing and related programmes.


 

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