When do I Get my Fee?
For External Examiners of taught programmes, you will receive a fee once you have submitted an acceptable end of year report using the University’s on-line system and have sent in a signed claim form. If you oversee two cohorts, we will only process one fee at the submission of your report on the second cohort. You must submit a claim form as the fee is not automatically generated.
The University’s Finance Department processes claims around the 24th of each month, so please be patient during busy times or if your claim is sent to us around this time.
If you’ve already provided us with a copy of your eligibility to work in the UK (normally a copy of your passport), then you won’t need to fill these details in each time you submit a claim form.
How to Claim Expenses
For all external examiner claim forms please submit your signed form, along with original receipts to the address shown below. For Research Degrees submit your claim form to the Research Office at the address below.
Don’t forget to make a copy of your receipts first, just in case they get lost in the post. You don’t have to wait until you’ve written your report to claim expenses.
Where to Send your Signed Forms
Please forward your signed fee/expenses form either electronically (if you have no expenses) or together with expense receipts to:
Academic Quality Services
How are the Fees Calculated?
The fees for overseeing taught programmes are worked out by using the formulae in the regulations, depending upon the type of programme that you oversee.
A revised fee banding structure is being introduced for External Examiners commencing their period of office in Session 2018-19, as per the tables below:
Undergraduate Taught External Examiners
|BAND||Total Modules||Flat Fee|
|F||30+||£750 (Maximum fee)|
Postgraduate Taught External Examiners
|BAND||Total Modules*||Flat Fee|
|D||19+||£750 (Maximum fee)|
*Please note all dissertation modules will be worth five modules when fee is calculated.
In all cases fees are only paid following submission of your report.
Fees for Undergraduate Programmes
On submission of the report, the minimum fee is £250, added to this is an amount representing the students FTE load for the modules comprising the programme.
To calculate the fee the following information is required:
Module Credit Rating ÷ Student Numbers x £3 = total fee for module
|Credit Value||Credit Weighting|
|11 modules @ 20cr with 170/6 students enrolled =||28|
|Plus:1 module @ 60cr with 4/2 students enrolled =||2|
|Total fees for modules: 30 x £3 =||£90|
|TOTAL FEE =||£340|
This fee is set for the duration of appointment, unless additional work is undertaken. Subsequent years may have an annual incremental percentage rise (this is subject to an annual review).
Maximum fee £750. If the fee exceeds this amount, the College/School would be contacted to request that an additional external examiner be appointed to share the burden.
Fees for Nursing and Related Programmes
The fee is paid retrospectively. The College/School keeps a record of work sent to the External Examiner, which is used to calculate the fee.
The minimum fee is £250 plus the total number of assignments/scripts/examination papers eg 1 – 15 = £10; 16 – 30 = £20; 31 – 45 = £30 increasing, is added to the minimum fee of £250. This fee is calculated every year.
Fees for Stand-alone Modules in Nursing
The fee is paid retrospectively. The College/School keeps a record of work sent to the external examiner, which is used to calculate the fee.
The minimum fee is £150 plus the total number of assignments/scripts/examination papers. The fee is then calculated as above.
Fees for Taught Postgraduate Programmes
Including Postgraduate Diplomas and Postgraduate Certificates, excluding MA in Translation with Language Technology
The minimum fee is £175, added to this is an amount representing the students FTE load for the modules comprising the programme.
The Taught Masters fee is:
£15 per full-time student or £7.50 per part-time student plus retainer
The fee is calculated every year (the maximum fee is £750).
Per dissertation moderated £25.
Fees for additional visit to the University
There is an additional payment of £45 per day for attendances for examining in addition to the Part 1 Examination Board.
Fees for MA in Translation with Language Technology (MALT) Programme
This programme has a different method of payment to all the other Taught Masters programmes. All of the MALT External Examiners share the programme, therefore the fee has to be split, with the overall External Examiner having the main share. The College/School advises us on the proportionate amount of work.
Fees for Acting as a Chief External Examiner
The total fee for the Chief External Examiner (MB BCh excepted) is £250.
For Chief External Examiners in the School of Medicine, any additional work is calculated as above in the section on fees for nursing and related programmes.